Privacy policy

 
Audeliss is a search business that provides Executive Search services to its clients and candidates. Audeliss must process personal data (including sensitive personal data) so that it can provide these services – in doing so, Audeliss acts as a data controller.
 
You may give your personal details to Audeliss directly, such as on an application or registration form or via our website, or we may collect them from another source such as a jobs board or event guest list.
 
Audeliss must have a legal basis for processing your personal data. For the purposes of providing you with Executive Search services and/or information relating to roles relevant to you we will only use your personal data in accordance with the terms of the following statement.
 
We keep our privacy notice under regular review to make sure it is up to date and accurate.
 
1. Collection and use of personal data
 
a. Purpose of processing and legal basis
 
Audeliss will collect your personal data (which may include sensitive personal data such as race/ethnicity, religion, sexual orientation and disability status) and will process your personal data for the purposes of providing you with Executive Search services. The legal bases we rely upon to offer these services to you are either:
 

• Consent
• Legitimate interest
• Statutory/contractual requirement

 
b. Legitimate interest
 
Where the Audeliss has relied on a legitimate interest to process your personal data our legitimate interests is/are as follows: the interests of the data subject are expressively aligned with Audeliss’ services.
 
c. Recipient/s of data
 
The Company will process your personal data and/or sensitive personal data with relevant third parties only when necessary, with your explicit consent, and in direct relation to Audeliss’ services
 
We may share information with our sister companies under the We Us Ours banner.
 
d. Statutory/contractual requirement
 
Your personal data may be required by law and/or a contractual requirement (e.g. our client may require this personal data), and/or a requirement necessary to enter into a contract. You are obliged to provide the personal data and if you do not the consequences of failure to provide the data may result in Audeliss ceasing the Executive Search services.
 
2. How is my data kept secure?
 
Our systems and processes operate in line with industry standard security requirements and are managed and maintained by our external IT security contractors.
 
Our systems are protected by an enterprise class OS level security suite.
 
3. Overseas Transfers
 
The Company may transfer only the information you provide to us to countries outside the United Kingdom (UK) or European Economic Area (‘EEA’) for the purposes of providing you with work-finding services. We will take steps to ensure adequate protections are in place to ensure the security of your information. The EEA comprises the EU member states plus Norway, Iceland and Liechtenstein.
 
4. Data retention
 
The Company will retain your personal data only for as long as is necessary. Different laws require us to keep different data for different periods of time.
 
The Conduct of Employment Agencies and Employment Businesses Regulations 2003, require us to keep candidate records for at least one year from (a) the date of their creation or (b) after the date on which we last provide you with Executive Search services.
 
We must also keep payroll records, holiday pay, sick pay and pensions auto-enrolment records for as long as is legally required by HMRC and associated national minimum wage, social security and tax legislation.
 
5. Obligations as a data controller
 
As a data controller, we are obligated to:
 

• Ensure data is processed lawfully and in a transparent manner to the data subject
• Ensure data collected and processed for specific purposes, and not in a manner incompatible with original purposes.
• Ensure collected data is accurate and up-to-date
• Ensure we are able to demonstrate compliance

 
6. Your rights
 
Please be aware that you have the following data protection rights:
 

• The right to be informed about the personal data the Company processes on you;
• The right of access to the personal data the Company processes on you;
• The right to rectification of your personal data;
• The right to erasure of your personal data in certain circumstances;
• The right to restrict processing of your personal data;
• The right to data portability in certain circumstances;
• The right to object to the processing of your personal data that was based on a public or legitimate interest;
• The right not to be subjected to automated decision making and profiling; and
• The right to withdraw consent at any time.
• The right to data portability

 
Where you have consented to the Company processing your personal and sensitive personal data you have the right to withdraw that consent at any time by contacting the Data Protection Team (details above).
 
7. Complaints or queries
 
If you wish to complain about this privacy notice or any of the procedures set out in it please contact the Data Protection Team on data@audeliss.com.
 
You also have the right to raise concerns with Information Commissioner’s Office on 0303 123 1113 or at https://ico.org.uk/concerns/, or any other relevant supervisory authority should your personal data be processed outside of the UK, if you believe that your data protection rights have not been adhered to.
 
8. Cookies Policy
 
We use analytics tools and cookies on our website to help deliver our online services, identify any service issues, improve our services, provide content tailored to users’ personal preferences, and monitor site traffic and usage.These tools may be provided by third-party service providers and may include the collection and tracking of certain data and information regarding the characteristics and activities of visitors to our website. We may disclose data, including personal information, to certain such third-party services providers in order to obtain such services.
 
Necessary cookies are absolutely essential for the website to function properly. These cookies ensure basic functionalities and security features of the website, anonymously.
 

 
Functional cookies help to perform certain functionalities like sharing the content of the website on social media platforms, collect feedbacks, and other third-party features.
 
Performance cookies are used to understand and analyze the key performance indexes of the website which helps in delivering a better user experience for the visitors.
 
Analytical cookies are used to understand how visitors interact with the website. These cookies help provide information on metrics the number of visitors, bounce rate, traffic source, etc.
 
Advertisement cookies are used to provide visitors with relevant ads and marketing campaigns. These cookies track visitors across websites and collect information to provide customized ads.
 
Other uncategorized cookies are those that are being analyzed and have not been classified into a category as yet.
 
9. Our EU Representative:
 
Under Article 27 of the UK GDPR, we have appointed an EU Representative to act as our data protection agent. Our nominated EU Representative is: Instant EU GDPR Representative Ltd.
 
Adam Brogden
contact@gdprlocal.com
Tel + 353 15 549 700
 
INSTANT EU GDPR REPRESENTATIVE LTD
Office 2
12A Lower Main Street, Lucan Co.  Dublin
K78 X5P8
Ireland